Top 3 Document Management Takeaways from Google Cloud Next ‘19

With over 30,000 attendees participating in three jam-packed days of big announcements, Google Cloud Next ‘19 in San Francisco didn’t disappoint with what seemed like a never-ending list of new and exciting innovations.

However, in the midst of all of the reveals, break-out sessions, and keynote speakers, a few key features will have a big impact for document management on G Suite and will allow us to better serve our customers.

Let’s take a closer look at our Top 3 Document Management Takeaways from Google Cloud Next ‘19 and what these changes mean for you and your business:

1) A safer Cloud is here

For years, proponents of on-premise systems have argued that their preferred method of hosting offers superior safety and control to that of the cloud. However, with the evolution of sophisticated, cloud-based security tools and services, not to mention the expertise of Google’s dedicated security team, the cloud is giving on-premise systems a run for their money.

At Next ‘19, Google revealed over 30 new products and services focused on providing a more secure platform, as well as a whopping $13 billion investment in data centers, this year alone. With every new tool that’s introduced, organizations can better protect and control their sensitive data in a more scalable, transparent, and smarter environment.

They’ve also made protecting your identity a breeze. Take, for example, the security key, a.k.a. one of the most secure ways to employ two-factor authentication (which we all know we need because passwords alone aren’t cutting it). Google has put the benefits of a physical security key right in your phone. No more USB devices needed!

2) Document Understanding AI is really, REALLY cool

We’re not only impressed by the new Document Understanding AI, we’re also thrilled about what it can do for our customers across all use cases. As the name implies, Document Understanding AI is able to locate and extract meaningful, machine-readable, structured information from document content.

So, what does that mean for you and your business applications? Document Understanding AI makes it possible to increase processing speeds, automate invoicing, reduce human errors, improve compliance, and even make better decisions to improve your bottom line.

If that wasn’t enough, Google AI’s ability to turn unstructured documents into machine-actionable data combined with AODocs’ fully configurable business processes is a real win for our users.

For example, say you work with a large number of invoices. Document Understanding AI can automatically extract specific data from those invoices, like amount, due date, and supplier information, eliminating manual data entry so the invoices are sent into the approval process faster.

3) Collaboration improvements will make your Drive life easier

Among the numerous collaboration features introduced at the conference, the new metadata feature prominently stands out for those in the document management space. Bottom line, it will make finding documents in Drive easier than ever.

As soon as this new feature is available in beta, the AODocs engineering team is first in line to try the new Google Drive metadata API to synchronize with AODocs metadata. Soon, end users will be able to locate their AODocs documents directly from the Google Drive interface. High fives all around!

G Suite admins, as well as G Suite Education and Business customers, can sign up for Drive’s metadata beta program here.

Bottom line

After attending Google Cloud Next ‘19, it’s clearer than ever that new, complex problems, like machine learning and document control, will continue to emerge at break-neck speeds, making on-prem life more and more difficult to maintain.

Businesses who rely solely on legacy systems are wasting time reinventing the wheel instead of taking the more efficient “Lego approach:” to build, customize, and modify as quickly as possible without disrupting the entire infrastructure.

And let’s face it — Legos and AODocs are just more fun.